Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Signal Controller Equipment for the Department of Public Service, Division of Traffic Management. The term of the proposed option contracts will be through May 31, 2017 with the option to extend two additional one year periods, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005441. These materials will be used for roadway traffic signals throughout the city. The Purchasing Office opened formal bids on June 19, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005441). Fifty-seven (57) were solicted (55-MAJ, 1-F1, 1-MBR). Two bids were received.
The Purchasing Office is recommending award of two contracts to the lowest, responsive bidders:
Path Master, Inc. CC#341233777, Expiration: 4/15/16. Estimated Annual Expenditure: $100,000.00
Peek Traffic Corporation, CC#200348594, Expiration: 6/16/16. Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Traffic Signal Controller Equipment will not be available and the efforts of the Department of Public Service to continue with traffic signal installations and maintenance would be delayed and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Department of Public Service will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into two contracts for the option to purchase Traffic Signal Controller Equipment from Path Master, Inc. and Peek Traffic Corporation; to authorize the expenditure...
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