City of Columbus - File #: 1420-2010

• File #: 1420-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2010
• In control: Administration Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the Director of the Department of Finance and Management for the Department of Technology, on behalf of the Department of Building and Zoning Services, to purchase replacement servers for its Accela application from Agilysys using an existing UTC(FL004390); to authorize a $140,000.00 transfer of funds within the Department of Technology Information Services Fund; and to authorize the expenditure of $72,760.75 from the Department of Technology Information Services Fund; and to declare an emergency. ($72,760.75)

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/12/2010	1	CITY ATTORNEY	Reviewed and Approved
10/12/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/8/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/8/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/8/2010	1	Technology Reviewer	Sent for Approval
10/8/2010	1	Auditor Reviewer	Reviewed and Approved
10/8/2010	1	CITY AUDITOR	Reviewed and Approved
10/8/2010	1	Technology Drafter	Sent for Approval
10/7/2010	1	Finance Reviewer	Reviewed and Approved
10/7/2010	1	Finance Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Technology Drafter	Sent for Approval
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/6/2010	1	Finance Reviewer	Sent for Approval
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	EBOCO Reviewer	Sent for Approval
10/4/2010	1	Technology Drafter	Sent for Approval
10/4/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/4/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management for the Department of Technology, on behalf of the Department of Building and Zoning Services, to purchase replacement database servers for its Accela application using an existing Universal Term Contract (UTC), FL004390, expiration date June 30, 2011 with Agilysys (SA003271 - SA003280, which expires 6/30/2011). Currently, the Accela application servers are installed on physical servers that will be replaced with new virtual servers. The database servers are to be replaced in order to provide redundancy in the event of a server malfunction. These replacement servers are used to issue building permits, track code enforcement activities and monitor the performance of the One-Stop-Shop. Replacement of the database servers is crucial for the Department of Technology to maintain the Accela Automation (AA) application; without it the department would lose the ability to provide web access for building permits, data and information utilized by citizens of the City regarding issues such as building permits and inspections.

This ordinance will allow for the continuation of providing building permit information to the local building industry in a timely and efficient manner, for the purpose of hardware and software services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to, the Development Department, the Department of Public Utilities and the Transportation Division of the Public Service Department.

This legislation also authorizes the City Auditor to transfer funds between Object Level 1-06, 03, and 02 to allow for funding to be available within the appropriate object level to purchase hardware and software support services for this equipment and to have adequate funds within the appropriate object level one codes to...