City of Columbus - File #: 1248-2005

• File #: 1248-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/29/2005
• In control: Administration Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc. for the replacement of the cooling tower at 1393 East Broad Street; to authorize the expenditure of $115,675.00 from the Facilities Management Capital Improvement Fund; and to declare an emergency. ($115,675.00).

Date	Ver.	Action By	Action	Result
7/20/2005	1	MAYOR	Signed
7/20/2005	1	ACTING CITY CLERK	Attest
7/18/2005	1	Columbus City Council	Approved	Pass
7/18/2005	1	COUNCIL PRESIDENT	Signed
7/6/2005	1	ODI DIRECTOR	Reviewed and Approved
7/6/2005	1	Service Drafter	Sent for Approval
7/6/2005	1	CITY ATTORNEY	Reviewed and Approved
7/6/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
7/5/2005	1	Auditor Reviewer	Reviewed and Approved
7/5/2005	1	CITY AUDITOR	Reviewed and Approved
7/5/2005	1	SERVICE DIRECTOR	Reviewed and Approved
7/5/2005	1	EBOCO Reviewer	Reviewed and Approved
7/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
7/1/2005	1	Service Drafter	Sent for Approval
6/30/2005	1	Finance Reviewer	Reviewed and Approved
6/29/2005	1	Service Drafter	Sent for Approval
6/29/2005	1	SERVICE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc., in the amount of $115,675.00 for the replacement of the cooling tower and direct digital controls at 1393 East Broad Street. The building is currently leased to the Columbus Compact Association. The current cooling tower is leaking water and chemicals, leading to additional maintenance costs. It can not be repaired and will likely completely fail soon. The duration of the contract is forty calendar days from the contract award date.

Formal proposals were solicited on June 9, 2005, and opened on June 21, 2005. Three bids were received as follows (0 MBE, 1 FBE*):

Gateway Mechanical, Inc. $91,000.00
*General Temperature Control, Inc. $115,675.00
Axiom Mechanical Services $125,835.00


The Facilities Management Division recommends the contract award to the most responsive and responsible bidder, General Temperature Control, Inc. On June 22, 2005, Gateway Mechanical, Inc. submitted a letter to the Facilities Management Division withdrawing their bid, due to an error in addition.

Emergency Action is requested to allow this project to proceed in a timely manner so that the risk of the current cooling tower completely failing is minimized.

Fiscal Impact: The Facilities Management Division budgeted $75,000.00 in the 2004 Capital Improvement Budget for the replacement of the cooling tower at 1393 East Broad Street. The cost of this contract is $115,675.00. The discrepancy is due to the rising costs of metal. The difference will be made up through cost savings or delays in other projects General Temperature Control, Inc. Contract Compliance Number 31-1201236, exp. 01/21/2006.

Title

To authorize the Public Service Director to enter into contract for the Facilities Management Division with General Temperature Control, Inc. for the replacement of the co...