Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to renew an annual agreement with Business Software, Inc. (BSI) for software maintenance and support for the BSI Tax Factory application utilized by CHRIS (Columbus Human Resource Information System). The original agreement (ED040348) was established in December 2009. The agreement was most recently renewed by authority of ordinance 2313-2014, passed November 3, 2014. This renewal will provide another year of maintenance and support for the period December 9, 2015 to December 8, 2016, at a cost of $11,000.00.
The BSI Tax Factory application performs calculations of US Federal, State, Possession and Local payroll taxes for the employer and employee. The burden of tracking regulatory rules is eliminated for tax calculations, wage, and benefit plan taxability, wage attachments and deferred income.
Previous legislation requested approval to waive the competitive bidding provisions of the Columbus City Code Chapter 329 due to the fact that the maintenance and support for the BSI Tax Factory application is only available through the reseller from which the system was licensed. Under the original contract with Lawson Software Ord.1799-2007, passed by Columbus City Council on November 26, 2007, it was identified that the named reseller for the Tax Factory application, which is utilized with the Lawson software for the CHRIS project, would be Business Software, Inc. The bid waiver allowed the City to contract for maintenance and support necessary for the operation of the BSI Tax Factory application.
FISCAL IMPACT:
For years 2013 and 2014, the Department of Technology expended $9,492.52 and $9,969.54 respectively with Business Software, Inc. (BSI) for maintenance and support services. The cost associated with this contract renewal and ordinance for the software maintenance support for a one year term period (December 9, 2015 through December 8, 2016) is $11,000.00...
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