City of Columbus - File #: 0165-2007

• File #: 0165-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/26/2007
• In control: Public Service & Transportation Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Director of Public Service to enter into a contract with Infrastructure Management Services, LLC to provide data collection services for the Asset Management Database for the Transportation Division in accordance with the sole source procurement provisions of the Columbus City Codes, 1959; to authorize the expenditure of $400,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($400,000.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/5/2007	1	CITY ATTORNEY	Reviewed and Approved
2/5/2007	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
2/2/2007	1	Auditor Reviewer	Reviewed and Approved
2/2/2007	1	CITY AUDITOR	Reviewed and Approved
2/2/2007	1	Service Reviewer	Sent for Approval
2/2/2007	1	EBOCO Reviewer	Reviewed and Approved
2/2/2007	1	ODI DIRECTOR	Reviewed and Approved
2/2/2007	1	Service Reviewer	Sent for Approval
2/1/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/1/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/1/2007	1	SERVICE DIRECTOR	Reviewed and Approved
1/29/2007	1	SERVICE DIRECTOR	Reviewed and Approved
1/29/2007	1	Finance Reviewer	Reviewed and Approved
1/29/2007	1	Finance Reviewer	Reviewed and Approved
1/29/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
1/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
1/26/2007	1	Service Drafter	Sent for Approval
1/26/2007	1	Service Reviewer	Reviewed and Approved

Explanation

Background: In 1992, the Transportation Division entered into a contract with Infrastructure Management Systems, LLC ("IMS") to provide a pavement management database - and collect the necessary data to populate the database for the City of Columbus. The database has been operational since early 1994 and has provided pavement condition data, which is used in developing a prioritized list of streets for resurfacing and preventive maintenance. IMS has continued to develop its database software, which is now capable of maintaining data on all City right-of-way assets. With this contract, the City will update the database software application to include right-of-way asset information. In addition, this contract will result in existing pavement condition data to be refreshed, reflecting current roadway conditions. The City, through IMS, last collected pavement condition data in 2000.

Data collected for the asset management database will be utilized by the Transportation Division to prioritize streets for resurfacing, maintenance projects, and scheduling replacement and repair of signs, wheelchair ramps, curbs, for example. The contract is set up to be a multi-year contract with annual extensions authorized by City Council. This legislation will authorize the purchase of the relevant software updates and authorize IMS to collect data on streets in the system thus giving the Transportation Division more current data for pavement and roadway infrastructure conditions.

The data collection will be done in phases such that arterial roadways will be tested by the end of the one year contract period, with data collection for residential roadways beginning soon after the arterial data collection is complete. All new subdivisions, annexations, and other improved roadways (between 2000-2006) will be tested and added to the database. Additionally, $50,000.00 of the $400,000.00 total will be earmarked for the identification and inventory of unimproved...