Explanation
BACKGROUND: This legislation authorizes the Department of Technology Director to modify and extend a contract with Delta Computer Services, Inc, for a term period of three months, for maintenance and support services associated with Hewlett-Packard (HP) servers, other equipment, and software. These servers, equipment and software support several city agencies' business applications such as Performance Series accounting and purchasing systems, Income Tax, Regulations, and Geographic Information Systems (GIS); along with various other systems that support the daily operations of the Communications, and Electricity Division.
The contract with Delta Computers Services, Inc. provided language that allows the Department of Technology to annually renew the contract for three years, with each year being contingent upon approval of funding on the yearly anniversary date. The original three year agreement became effective upon approval of Ordinance #0621-2006 and associated purchase order, allowing for services through March 31, 2009.
With the contract expiring March 31, 2009, this legislation request the waiving of the competitive bid process for the additional three month period, allowing the Department of Technology time to complete the competitive bid process, currently in progress, and allow Delta Computer Services, Inc. to continue to support and maintain the current hardware, and software. Delta Computer Services, Inc., and the Department of Technology negotiated and mutually agreed that the cost and the terms and conditions, for this modification and extension of three months, will remain fix and firm.
EMERGENCY: There is an immediate need to modify and extend a contract with Delta Computer Services, Inc., to maintain and provide uninterrupted support services associated with hardware and software, utilized by various city agencies.
FISCAL IMPACT: For fiscal years 2006, 2007, and 2008 the Department of Technology encumbered $208,884.00...
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