City of Columbus - File #: 0943-2009

• File #: 0943-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/24/2009
• In control: Safety Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Director of Finance and Management to execute those documents necessary to enter into an insurance brokerage and risk engineering services contract with Arthur J. Gallagher Risk Management Services, Inc. for a one year term with four annual renewal options that includes authorization to bind the 2009-2010 property, boiler & machinery, and aviation insurance coverage selected by the City; to authorize the transfer of funds within the Law Enforcement Seizure Fund; to authorize the expenditure of $362,505 for the City's 2009-2010 insurance programs; and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/26/2009	1	Auditor Reviewer	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	CITY AUDITOR	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	EBOCO Reviewer	Reviewed and Approved
6/26/2009	1	ODI DIRECTOR	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent for Approval
6/26/2009	1	CITY ATTORNEY	Reviewed and Approved
6/26/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/25/2009	1	Finance Reviewer	Sent for Approval
6/25/2009	1	SAFETY DIRECTOR	Reviewed and Approved
6/25/2009	1	Finance Reviewer	Reviewed and Approved
6/25/2009	1	Finance Reviewer	Reviewed and Approved
6/25/2009	1	Finance Reviewer	Reviewed and Approved
6/25/2009	1	Finance Reviewer	Reviewed and Approved
6/25/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/25/2009	1	Finance Drafter	Sent for Approval
6/24/2009	1	Finance Drafter	Sent for Approval

Explanation

Background: In April, 2009 the Department of Finance and Management, Real Estate Management Office (REMO) solicited Request for Proposals (RFP) No. SA003242 for Insurance Brokerage and Risk Engineering Services for Property Casualty, Boiler & Machinery, and Aviation Insurance. The City sought to identify qualified insurance brokers, insurance agencies, or insurance agents to provide insurance brokerage services for the City's property (casualty), boiler and machinery, and aviation insurance programs. The selected Broker(s) responsibilities are to develop, recommend, and implement risk engineering and management programs for each area of insurance coverage and be responsible for marketing the City's insurance programs to solicit a minimum of three quotes for underwriting these programs to contain cost and improve insurance coverage in each area. The Real Estate Management Office (REMO) conducted research to identify potential brokers of adequate size and experience for inclusion in the solicitation as well as including the vendors currently registered with the City under commodity codes associated with insurance and brokerage services. As a result of this research, an additional six national brokers were solicited to respond to the RFP.

Earlier this year REMO was asked to assist the Division of Police (CPD) by reviewing the City's aviation insurance coverage for CPD's six helicopters to determine if consolidation of the administration of aviation coverage under REMO would benefit the Division and the City. After review, CPD and REMO concluded that the administration of the City's aviation coverage should be transferred to the Department of Finance and Management, Real Estate Management Office. REMO worked with CPD to extend their current aviation coverage to July 31st so that the City's three types (property, boiler & machinery, aviation) of insurance coverage would have the same policy commencement and termination dates to allow the ins...