City of Columbus - File #: 0028-2004

• File #: 0028-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/24/2003
• In control: Administration Committee
• On agenda: 3/8/2004
• Final action: 3/9/2004
• Title: To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Dove Building Services for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $275,879.26 from the General Fund, and to declare an emergency. ($275,879.26)

Date	Ver.	Action By	Action	Result
3/9/2004	1	MAYOR	Signed
3/9/2004	1	CITY CLERK	Attest
3/8/2004	1	Columbus City Council	Approved	Pass
3/8/2004	1	COUNCIL PRESIDENT	Signed
2/26/2004	1	EBOCO Reviewer	Reviewed and Approved
2/26/2004	1	Service Drafter	Sent for Approval
2/26/2004	1	CITY ATTORNEY	Reviewed and Approved
2/26/2004	1	Service Drafter	Sent to Clerk's Office for Council
2/25/2004	1	Service Drafter	Sent for Approval
2/25/2004	1	Auditor Reviewer	Reviewed and Approved
2/25/2004	1	CITY AUDITOR	Reviewed and Approved
2/25/2004	1	Service Drafter	Sent for Approval
2/24/2004	1	Finance Reviewer	Reviewed and Approved
2/24/2004	1	FINANCE DIRECTOR	Reviewed and Approved
1/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
12/30/2003	1	Service Reviewer	Reviewed and Approved
12/30/2003	1	Service Drafter	Sent for Approval
12/24/2003	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend a contract for the Facilities Management Division with Dove Building Services in the amount of $275,879.26 for custodial services at the Municipal Court Building at 375 South High Street. The contract modification is the first of five possible renewal options with Dove Building Services. The modification includes additional work, including the shampooing of carpet and the waxing of tile floors. Bids for the original contract were received on April 28, 2003 and was authorized by Ordinance Number 1501-03 on July 21, 2003 in the amount of $171,071, but for only eight months. The contract shall continue from March 1, 2004, through February 28, 2005. Contract compliance number 31-0918594, expiration date 12/18/04.

Emergency action is requested so that custodial services may continue without interruption. The submittal of this legislation is contingent upon the approval of the 2004 budget and, thus, not able to be submitted at an earlier date.

Fiscal Impact: The Facilities Management Division budgeted $276,000 in 2004 for custodial services at the Municipal Court Building. The Division spent $171,071 in 2003 for an eight month contract in 2003. Prior to 2003, the custodial services was part of the Municipal Court Management contract.

Title

To authorize the Public Service Director to modify and extend a contract for the Facilities Management Division with Dove Building Services for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $275,879.26 from the General Fund, and to declare an emergency. ($275,879.26)

Body

WHEREAS, the Facilities Management Division originally solicited bids on April 28, 2003, for the custodial services contract for the Municipal Court Building, and

WHEREAS, the Facilities Management Division recommended Dove Building Services as the most responsive and resp...