Explanation
BACKGROUND: For the option to purchase Traffic Pedestal Poles for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Pedestal Poles are used as supports for traffic signals and associated equipment along roadways throughout the City of Columbus. The term of the proposed option contracts would be through April 30, 2012 with the option to extend one additional one year period, subject to mutual agreement by both parties, in accordance with formal bid SA003552. The Purchasing Office opened formal bids on May 13, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003552). Thirty-seven (37) bids were solicited (MAJ: 36, F1: 1); Four (4) bids were received (MAJ: 5).
Loeb Electric Company was the apparent low bidder for items 6 and 9; Graybar Electric Company was the apparent low bidder for item 13; both companies tied for low bid of item 8. These two companies are not recommended for award as they did not include shipping costs in their bid price. Kevin Lehr Associates was the low bidder for item 15; however, the bid had a minimum order quantity requirement that was greater than the City anticipates ordering at any one time. This company is not recommended for an award.
The Purchasing Office is recommending award of one contract to the lowest, responsible, and best bidder:
Path Master, Inc., CC#341233777, Exp. 05/17/2012
Total Estimated Annual Expenditure: $20,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is ...
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