Explanation
BACKGROUND: This legislation is for the option to establish three (3) UTC contracts for Moving Services to be used by various City agencies. The services will include moving boxes, furniture, office equipment, and general office effects from one location to one or more locations. The term of the proposed option contract is two (2) years, through May 31, 2016. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 27, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005333). Thirty-nine (39) bids were solicited: (M1A-4, F1-2). Nine (9) bids were received.
Companies/suppliers were to quote not-to-exceed pricing for various services and supplies. The following companies provided the most favorable pricing: Commercial Works, Inc., E.E. Ward Moving & Storage Co., LLC, and Planes Moving & Storage of Columbus Lewis & Michael Storage, Inc.
Multiple contracts are being awarded for Moving Services. The specification stated that no more than three (3) contracts would be awarded to the lowest, responsive, responsible and best bidders. The Contractors will be given opportunities to provide quotes throughout the term of the contract. When moving services are required, all awarded Contractors will receive notification from the City and must submit a quote at the hourly price used as a basis for the contract award, or a lesser price. The lowest, responsive Contractor will be awarded a purchase order to provide those move services. A waiver of regulations is being submitted to award to multiple suppliers and to conduct competitive bids with all three (3) for each move opportunity and award a contract accordingly.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Commercial Works, Inc., CC# 310829397; Expires...
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