City of Columbus - File #: 0182-2011

• File #: 0182-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/27/2011
• In control: Public Utilities Committee
• On agenda: 4/25/2011
• Final action: 4/27/2011
• Title: To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Weed and Vegetation Management with TruGreen LP; to authorize the expenditure of $1.00 to establish a contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/27/2011	1	MAYOR	Signed
4/27/2011	1	CITY CLERK	Attest
4/25/2011	1	Columbus City Council	Approved	Pass
4/25/2011	1	COUNCIL PRESIDENT	Signed
4/5/2011	1	Finance - Purchasing Reviewer	Sent for Approval
4/5/2011	1	Auditor Reviewer	Reviewed and Approved
4/5/2011	1	CITY AUDITOR	Reviewed and Approved
4/5/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/28/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/25/2011	1	Finance Reviewer	Sent for Approval
3/22/2011	1	City Clerk's Office	Sent back for Clarification/Correction
3/16/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/14/2011	1	Finance Drafter	Sent for Approval
3/14/2011	1	CITY ATTORNEY	Reviewed and Approved
3/14/2011	1	CITY ATTORNEY	Reviewed and Approved
3/10/2011	1	Finance Drafter	Sent for Approval
3/10/2011	1	EBOCO Reviewer	Sent for Approval
3/10/2011	1	ODI DIRECTOR	Reviewed and Approved
3/9/2011	1	Auditor Reviewer	Reviewed and Approved
3/9/2011	1	CITY AUDITOR	Reviewed and Approved
3/8/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Sent for Approval
3/7/2011	1	Finance Reviewer	Reviewed and Approved
3/7/2011	1	Finance Reviewer	Reviewed and Approved
3/2/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance is for the option to establish one (1) Universal Term Contract to purchase Weed and Vegetation Management for the Public Utilities Department, Division of Water, the largest user, and various City of Columbus agencies. The term of the proposed option contract would be three (3) years expiring December 30, 2013, with the option to renew for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on January 13, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003797. Thirty-three (33) bids were solicited (F1-0; MIA-2). The solicitation consisted of various locations within the City which will be serviced for weed and vegetation management; the various locations were divided into five (5) units referred to as "Zones". Four (4) bids were received. One of the bids was non-responsive as the vendor did not sign its bid proposal. The other bid was non-responsive as the vendor did not return all pages of the bid, and did not submit their pricing on the proposal pages. Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder, as follows:

TruGreen LP: award of all Zones, which include: Zone 1 (NE), Zone 2 (NW), Zone 3 (SW), Zone 4 (SE), and Zone 5 (Roadway). CC #36-3734669 (Expires 09/09/2011); $1.00

Total Estimated Annual Expenditure: $80,000.00, various agencies. The Division of Water is the largest user.

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.

This ordinance is being submitted as an emergency because the season for weed and vegetation management is quickly approaching and a delay in contracting would negatively impact the efficient delivery of valuable public services.

FISCAL IMPACT: Funding to establish this option contract is budgeted from th...