City of Columbus - File #: 1251-2011

• File #: 1251-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/22/2011
• In control: Administration Committee
• On agenda: 9/12/2011
• Final action: 9/13/2011
• Title: To authorize the Directors of the Department of Technology, and the Department of Public Utilities, to renew an annual software maintenance and support services contract with Ventyx, Inc., formerly known as Indus Utility Systems, Inc., in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $296,436.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($296,436.00)

Date	Ver.	Action By	Action	Result
9/13/2011	1	MAYOR	Signed
9/13/2011	1	CITY CLERK	Attest
9/12/2011	1	COUNCIL PRESIDENT	Signed
9/12/2011	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Directors of the Department of Technology (DoT) and the Department of Public Utilities (DPU) to renew a contract with Ventyx, Inc., formerly known as Indus Utility Systems, Inc. for annual software maintenance and support services for the Columbus Utility Billing System (CUBS). The original contract (CT-15918) was established in 1994, and most recently renewed by authority of ordinance 1229-2010, passed October 18, 2010. The renewal was subsequently modified by authority of ordinance 1579-2010, passed December 6, 2010 to increase funding for professional services and enhanced maintenance to upgrade and customize the Columbus Utility Billing System. This contract renewal for software maintenance and support services will provide support for term period October 1, 2011 to September 30, 2012, at a cost of $296,436.00.

The CUBS system supports billing and collections for the Department of Public Utilities (DPU). This contract renewal will allow DoT and DPU to continue utilizing services provided by Ventyx Inc. for annual maintenance and support for CUBS, which includes three software applications: TCP+ & MV90 Interface; Customer Suite, Service Suite & Advantage; and MicroFocus.

This ordinance also requests approval to continue services provided by Ventyx, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ventyx, Inc. is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support for its software products.

FISCAL IMPACT: In 2009 and 2010 $563,591.00 and $485,235.00 was legislated for maintenance support and upgrades. The cost associated with this contract renewal with Ventyx, Inc. is $296,436.00. The aggregate contract total including this request is $9,601,981.78. Funds are identified and available within the Department of Tec...