City of Columbus - File #: 0681-2004

• File #: 0681-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/30/2004
• In control: Administration Committee
• On agenda: 5/17/2004
• Final action: 5/19/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Oracle Corporation for the purchase of software maintenance and support in accordance with sole source provisions of the Columbus City Codes, to authorize the expenditure of $397,154.47 from the Technology Department information services fund, and to declare an emergency. ($397,154.47)

Date	Ver.	Action By	Action	Result
5/19/2004	1	CITY CLERK	Attest
5/18/2004	1	MAYOR	Signed
5/17/2004	1	Columbus City Council	Approved	Pass
5/17/2004	1	COUNCIL PRESIDENT	Signed
5/7/2004	1	CITY ATTORNEY	Reviewed and Approved
5/7/2004	1	Technology Drafter	Sent to Clerk's Office for Council
5/6/2004	1	Technology Drafter	Sent for Approval
5/5/2004	1	CITY AUDITOR	Reviewed and Approved
5/5/2004	1	Technology Drafter	Sent for Approval
5/4/2004	1	Technology Drafter	Sent for Approval
5/4/2004	1	Auditor Reviewer	Reviewed and Approved
4/29/2004	1	Technology Drafter	Sent for Approval
4/29/2004	1	Finance Reviewer	Reviewed and Approved
4/29/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/19/2004	1	Finance Reviewer	Reviewed and Disapproved
4/14/2004	1	EBOCO Reviewer	Sent for Approval
4/14/2004	1	ODI DIRECTOR	Reviewed and Approved
4/14/2004	1	Technology Drafter	Sent for Approval
4/13/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/13/2004	1	Technology Drafter	Sent for Approval
4/12/2004	1	Technology Drafter	Sent for Approval
3/30/2004	1	Technology Drafter	Sent for Approval

...Explanation

BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Technology to modify and extend contract CT-19292 with Oracle Corporation, for the renewal of software maintenance support and upgrades. This contract was established April 10, 1998 pursuant to sole source provisions of Section 329 of the Columbus City Code. Although Oracle software can be purchased from third party vendors, only Oracle Corporation can supply an Oracle network site license. The substantial cost savings that are realized from this purchase makes it in the best interest of the City to purchase a network site license instead of individual licenses from third party vendors.

This server based license supports business management applications utilized citywide and has given the city the capability to web enable applications for citizens use, ensure compliance with licensing agreements and provide secure access to economical, fast and secure access to information.

The passage of this ordinance will allow the Department of Technology to continue receiving software upgrades and support, improving the application and database performance. This contract covers the period of May 30, 2004 to May 31, 2005.

EMERGENCY: There is an immediate need to modify a contract with Oracle Corporation for maintenance support services to maintain on-going support and to allow for uninterrupted daily operations

FISCAL IMPACT: Prior year expenditure for this contract in fiscal year 2002 was $388,179.00 and in fiscal year 2003 was $397,154.47. Funding is budgeted and available in the amount of $373,851.00 for the 2004 contract period within the Department of Technology information services fund. Purchases will be re-prioritized in order to cover the difference of $23,303.47.


CONTRACT COMPLIANCE: 942871189 Expiration: 02/12/2007


Title

To authorize the Director of the Department of Technology to modify and extend a contract with Oracle C...