City of Columbus - File #: 2207-2003

• File #: 2207-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2003
• In control: Utilities Committee
• On agenda: 10/20/2003
• Final action: 10/22/2003
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Flow Monitoring and Rain Gauge Data Program Collection, with ADS Corporation, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/22/2003	1	CITY CLERK	Attest
10/21/2003	1	MAYOR	Signed
10/20/2003	1	Columbus City Council	Approved	Pass
10/20/2003	1	COUNCIL PRESIDENT	Signed
10/3/2003	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/2/2003	1	Finance - Purchasing Drafter	Sent for Approval
10/2/2003	1	CITY ATTORNEY	Reviewed and Approved
10/1/2003	1	ODI DIRECTOR	Reviewed and Approved
10/1/2003	1	Finance - Purchasing Drafter	Sent for Approval
10/1/2003	1	Auditor Reviewer	Reviewed and Approved
10/1/2003	1	CITY AUDITOR	Reviewed and Approved
9/30/2003	1	EBOCO Reviewer	Reviewed and Approved
9/29/2003	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/23/2003	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to purchase Flow Monitoring and Rain Gauge Data Collection Program for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract would be two years with an option to renew for one (1) additional year, if mutually agreed.

This purchase is being pursued in with accordance with Section 329.07 Sole Source provisions of the Columbus City Code (Solicitation No. SA000454BGB). The Sewerage and Drainage Division has determined the only source for the Flow Monitoring and Rain Gauge Collection Program is ADS Corporation.

The Purchasing Office is recommending award of a contract to the sole provider:
ADS Corporation, MAJ, CC#63-0915385
Estimated Annual Expenditure: $45,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Flow Monitoring and Rain Gauge Data Program Collection, with ADS Corporation, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Body
WHEREAS, the Purchasing Office pursued a bid in accordance with the sole source provisions of the Columbus City Code and selected the sole provider; and

WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providi...