Explanation
BACKGROUND: For the option to purchase Water Meters & Appurtenances for the biggest user, the Division of Water. The term of the proposed option contract would be from the date of execution for one and two (2) years, depending on award listed below, ending December 31, 2006, with the option to extend for one additional year, or December 31, 2007.
The Purchasing Office solicited 42 vendors for the purchase of Water Meters & Appurtenances (SA001691). Of those solicited, 2 had certified MBE status and none had certified FBE status. The formal bid opened August 18, 2005. There were seven proposals received (MBE:0; FBE:0).
Of the seven proposals received, that from National Waterworks was deemed non-responsive due to no original signature on the proposal page. The Division of Water, the largest user, recommended award to the lowest responsible, responsive and best bidders for all items with the exception of Item #22-24 and #64. The non-responsive bidder was the sole bid received for those items. Because the vendor met all the specifications and they were the only one to bid for those items, it is in the best interest of the City of Columbus to request waiver of the provisions of Section 329.27 and consider their proposal on an informal basis and establish a contract for those items, as they are the lowest responsible and best bid received. All other proposals being accepted are the lowest responsible, responsive and best bid received, and waiver of Sections 329.27 is not required.
The Purchasing Office is recommending award of the following contracts to the lowest responsible, responsive and best bidders:
Badger Meter, Inc., MAJ, CC#390143280, Items 1B, 1C, 2A and 3A, 2 year term, Estimated Annual Expenditure: $1,580,498.00
Badger Meter, Inc., MAJ, CC#390143280, Items 14-17, 43 & 61, 1 year term, Estimated Annual Expenditure: $282,340.00
AMCO Water Metering, MAJ, CC#591212543, Items 4B, 4C, 2 year term, Estimated Annual Expenditure: $...
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