City of Columbus - File #: 2012-2004

• File #: 2012-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/3/2004
• In control: Utilities Committee
• On agenda: 11/29/2004
• Final action: 12/1/2004
• Title: To authorize the Finance Director to enter into contract with ESEC Corporation dba Columbus Peterbilt and Best Equipment Company, Incorporated, for the purchase of truck cabs and chassis and bodies, which collectively constitute six (6) rear loading refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $789,600.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($789,600.00)

Date	Ver.	Action By	Action	Result
12/1/2004	1	ACTING CITY CLERK	Attest
11/30/2004	1	MAYOR	Signed
11/29/2004	1	Columbus City Council	Approved	Pass
11/29/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	CITY ATTORNEY	Reviewed and Approved
11/15/2004	1	Service Drafter	Sent to Clerk's Office for Council
11/12/2004	1	EBOCO Reviewer	Reviewed and Approved
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	Service Drafter	Sent for Approval
11/11/2004	1	Auditor Reviewer	Reviewed and Approved
11/11/2004	1	CITY AUDITOR	Reviewed and Approved
11/11/2004	1	Service Drafter	Sent for Approval
11/10/2004	1	Finance Drafter	Sent for Approval
11/10/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/10/2004	1	Service Drafter	Sent for Approval
11/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/9/2004	1	Service Drafter	Sent for Approval
11/3/2004	1	Service Drafter	Sent for Approval
11/3/2004	1	Service Drafter	Sent for Approval
11/3/2004	1	Service Drafter	Sent for Approval

Explanation
Background: Rear loading collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of six (6) rear loading trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on September 2, 2004 (solicitation #SA001253GRW). Bids were received from the following (vendor / make / model / unit cost):

Cab and Chassis Bids
Foster's Truck and Trailer, Incorporated / 2005 Autocar WXR 64 / $86,829.00
ESEC Corporation dba Columbus Peterbilt / 2005 Peterbilt 320 / $89,970.00*
Kinstle Sterling/Western Star Truck Center / 2005 Sterling Condor / $95,836.00*
Great Lakes Service Center, Incorporated / 2005 Crane Carrier LET2 / $105,250.00*

Body Bids
Best Equipment Company, Inc./ 2004 Loadmaster Excel 25 / $41,630.00*
McNeilus Truck and Manufacturing Company/ 2005 McNeilus / $43,249.00*
Best Equipment Company, Inc./ 2004 E-Z Pack G-300 / $43,469.00*
Bell Equipment Company / 2004 Leach 2RIII / $44,010.00*
Schodorf Truck Body and Equipment Company, Inc. / 2004½ Heil 5000 25 cu. yd. / $50,335.00*

*met bid specifications

The complete refuse collection truck consists of the cab, chassis, and body. The lowest numerical bid for the cab and chassis was submitted by Foster's Truck and Trailer bidding an Autocar WXR 64. Their bid is non-responsive to Section 3.17 of the specifications that requires an air/disc brake system. The proposal from Foster's is for an air/drum system and as such is not acceptable.

The Refuse Collection Division recommends the purchase of the Peterbilt cab and chassis from ESEC Corporation (majority), contract compliance number 34-1285858 (expiring September 17, 2006), and the Loadmaster Excel 25 body from Best Equipment Company, Incorporated (majority), contract compliance number 35-1097778 (expiring December 10, 2004), as the lowest, best, most responsive and most...