City of Columbus - File #: 0242-2007

• File #: 0242-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/6/2007
• In control: Safety Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Finance & Management Director to establish a purchase order to purchase vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Byers Chevrolet; to authorize the expenditure of $457,770.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($457,770.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/16/2007	1	City Clerk's Office	Sent back for Clarification/Correction
2/16/2007	1	Service Drafter	Sent to Clerk's Office for Council
2/15/2007	1	CITY ATTORNEY	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent to Clerk's Office for Council
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	Service Drafter	Sent for Approval
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/13/2007	1	Finance Reviewer	Reviewed and Approved
2/13/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
2/13/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2007	1	Service Drafter	Sent for Approval
2/12/2007	1	Service Reviewer	Reviewed and Approved
2/12/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/6/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance & Management Director to issue a purchase order to Byers Chevrolet for the purchase of thirty (30) plain vehicles for the Police Division. The Police Division needs to replace thirty (30) automobiles that are used by detectives and a variety of plain clothes officers to conduct police work. The vehicles being replaced have excessive mileage and high maintenance costs. The vehicles being purchased are available on a city Universal Term Contract (UTC) and are Chevrolet Impalas. These vehicles also are flex-fuel vehicles, which means they may be fueled with either regular gasoline or E-85 ethanol fuel.

BID INFORMATION: Vehicles will be purchased in accordance of Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA002116 CGW, contract expires 8/31/07.

CONTRACT COMPLIANCE: Contract Compliance for Byers Chevrolet is 314139860, which expires 7/10/08.

EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline of March 2, 2007.

FISCAL IMPACT: The Fleet Management Division budgeted $5 million in the 2007 General Fund vehicle allocation for the purchase of vehicles. This ordinance authorizes an expenditure of $457,770.00. The Fleet Management Division spent $275,230.00 for vehicles from the 2006 General Fund vehicle allocation and $2,702,495.00 from the same fund in 2005 for vehicles.

Title

To authorize the Finance & Management Director to establish a purchase order to purchase vehicles for the Public Safety Department, Police Division, per the terms and conditions of a citywide Universal Term Contract with Byers Chevrolet; to authorize the expenditure of $457,770.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($457,770.00)

Body

WHEREAS, the Police Division ...