City of Columbus - File #: 1669-2004

• File #: 1669-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/10/2004
• In control: Administration Committee
• On agenda: 10/18/2004
• Final action: 10/20/2004
• Title: To authorize the Public Service Director to contract for the Facilities Management Division with Fox Mechanical Company for the renovation of the plumbing in the Municipal Court building located at 375 South High Street; to authorize the expenditure of $33,600.00 from the Facilities Management Capital Fund; to waive the competitive bidding provisions of the City Codes; and to declare an emergency. ($33,600.00)

Date	Ver.	Action By	Action	Result
10/20/2004	1	CITY CLERK	Attest
10/19/2004	1	MAYOR	Signed
10/18/2004	1	Columbus City Council	Approved	Pass
10/18/2004	1	COUNCIL PRESIDENT	Signed
9/29/2004	1	CITY ATTORNEY	Reviewed and Approved
9/29/2004	1	Service Drafter	Sent to Clerk's Office for Council
9/24/2004	1	Service Drafter	Sent for Approval
9/23/2004	1	EBOCO Reviewer	Reviewed and Approved
9/23/2004	1	ODI DIRECTOR	Reviewed and Approved
9/22/2004	1	Finance Reviewer	Reviewed and Approved
9/22/2004	1	FINANCE DIRECTOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/22/2004	1	Auditor Reviewer	Reviewed and Approved
9/22/2004	1	CITY AUDITOR	Reviewed and Approved
9/22/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	Service Drafter	Sent for Approval
9/21/2004	1	SERVICE DIRECTOR	Reviewed and Approved
9/21/2004	1	Service Drafter	Sent for Approval
9/13/2004	1	Service Drafter	Sent for Approval
9/13/2004	1	Service Drafter	Sent for Approval
9/10/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Fox Mechanical Company in the amount of $33,600.00 for renovation of the Municipal Court building plumbing, 375 South High Street. Recently, two separate pipe breaks occurred in the janitor closets, causing damage to walls and floors in the building, and in one case causing the emergency evacuation of employees and visitors from the building. Investigation by Facilities Management staff revealed that the plumbing in all of the janitor closets is in poor shape and needs to be replaced. The project will replace the plumbing from the basement through the nineteenth floor in all janitor closets. The contractor will also repair any damage to the building caused by the repair of the plumbing. The contractor has thirty calendar days upon notification of the award of the contract to complete the work.

As a result of these pipe breaks, there was not sufficient time to develop specifications and competitively bid this contract. The Facilities Management Division contacted four reputable plumbing companies and invited them to attend a pre-bid meeting on August 23, 2004 at the Municipal Court building. Informal bids were received on August 30, 2004 as follows (1 MBE*, 0 FBE):

Fox Mechanical Company $33,600.00
Advantage Building Services, Inc. $49,949.00*
Farber Corporation $59,800.00
Pete Miller, Inc. $65,000.00


The Facilities Management Division recommends the bid award to the most responsive and responsible bidder, Fox Mechanical Company.

Emergency Action is requested to allow this project to proceed in a timely manner so that the plumbing at Municipal Court may be made safe as quickly as possible. Earlier pipe breaks caused water damage that required Facilities Management to contract for the removal of water from carpeting and to make drywall repairs.

Fiscal Impact: The Facilities Management...