Explanation
BACKGROUND: For the option to purchase Recreation Apparel for the Recreation and Parks Department, in order to provide uniform apparel to Recreation and Parks employees and Recreation program participants. The term of the proposed option contracts would be two (2) years, with the option to extend the contracts for one additional one-year period if mutually agreed upon. The Contracts are through March 31, 2012. The Purchasing Office opened formal bids on February 4, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003461. One-hundred Forty-three (143) bids were solicited (MBR: 0; F1: 2). Eleven (11) bids were received. The solicitation was divided into seven (7) Groups (each group included a different clothing item). For uniformity purposes, a low bidder would be determined for each group and awarded the entire group. Vehicle Accessory Center, LLC was low numeric bidder for Groups 1-6. However, their bid for items 5A-5D in Group 5 did not meet the specifications. They were originally awarded Groups 1-4 and 6 (Ord. #0461-2010, FL004586), but have since stated they are unable to continue with the contract and would have to default. Therefore, there is a need to re-award Groups 1-4 and 6.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Koppel Advertising, Inc., CC#341529963 (Expires February 1, 2012), Items 1A-1J, 2A-2H, 3A-3H and 4A-4G; $1.00
Ad-Wear & Specialty of Texas, Inc., CC#760497826 (Expires November 9, 2011), Items 6A-6F., $1.00
Total Estimated Annual Expenditure: $25,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient del...
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