Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with VS Engineering, Inc. for the Hard Surface Program 2025-2026 Project. The contract amount is $167,954.82, with a contingency of $7,045.18, for a total of $175,000.00 being authorized by this ordinance.
Each year, the Recreation and Parks Department allocates a portion of the Capital Improvement Budget (CIB) to improve existing hard surfaces and accessibility. The hard surfaces program focuses on the removal and replacement of existing asphalt and concrete surfaces that are highly used by the public. These include entry drives, parking lots, park drives, sport courts, walkways, and trails. These improvements ensure safe and easy access to the parks and facilities. Areas for improvement are determined by requests from internal staff and the public. All requests are assessed and given a Pavement Condition Rating (PCR), indicating a rank from 0, meaning the worst condition, to 100, meaning the best condition. Requests are then prioritized for action based on their respective PCR scores and feedback from relevant stakeholders.
In March 2025, the Columbus Recreation and Parks Department issued a competitive request for proposals, using three prequalified architectural firms. In April 2025, VS Engineering, Inc. was selected to provide professional services for this round of the annual hard surface program. This contract will provide engineering services to assess existing hard surface conditions, design improvements, and create complete construction documents for bidding in winter 2025. The anticipated project schedule will have construction starting in spring 2026.
Vendor Bid/Proposal Submissions: Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on March 3, 2025 and received by the Recreation and Parks Department...
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