Explanation
Background: This ordinance authorizes the Director of Public Utilities to enter into an agreement with SGI Matrix LLC for security system parts, installation, maintenance, monitoring, repair, and support services for both new installations and existing security equipment department-wide. The contract amount being authorized by this ordinance is $34,450.50.
The Department of Public Utilities currently uses the Frontier access control system to secure many of its facilities. This contract provides for the parts, service, and maintenance of all access control products under the Frontier Security brand, including but not limited to badge readers, reader control modules, serial boards, reader distribution panels, Matrix subsystem gateways, door controllers, building controller items, and all associated connections. This agreement provides for the repair, replacement, and servicing of all accessible components and devices, panel and peripheral component replacements for the associated electronic systems, emergency service calls, and 24 hours a day, 7 days a week telephone support.
SGI Matrix, LLC has installed all of the badge readers and has maintained the software, subsystem, and building controllers since the systems were installed at Department of Public Utilities facilities. SGI Matrix utilizes KNS Services as a subcontractor on the project to run cabling and place the equipment, but SGI Matrix, LLC will provide installation, final hook-up, testing, and programming of devices.
Due to the proprietary nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to waive the provisions of competitive bidding and enter into contract with SGI Matrix, LLC.
The original term of the contract will be for a period of one year, to and including June 30, 2026, with the option to renew annually contingent on funding availability, mutual agreement between the parties, approval of City Council, and cer...
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