Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to renew and modify a contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services. The term of the contract will be for one (1) year, beginning June 1, 2024 and ending on May 31, 2025, at a cost of $916,819.14.
The original contract (RFQ021314 - which was awarded to Mythics, LLC, who was the sole respondent) was authorized most recently via Ord. No. 0581-2023 passed on March 13, 2023 through Purchase Order PO389162. The contract language allowed for three (3) renewal options, mutually agreed upon, one (1) year renewals with the approval of City Council. This ordinance represents the second renewal option authorizing contracting with Mythics, LLC for Oracle software licensing, maintenance, and support services. This ordinance also authorizes the expenditure of $916,819.14 for the above described purpose for the term beginning on June 1, 2024 and ending May 31, 2025, at a cost of $916,819.14.
Oracle software is a critical component of a number of citywide business systems including 311, CUBS, WAM, and GIS. These critical business functions would be negatively affected without this renewal. The software is server-based and has given the City the capability to web-enabled applications for citizens’ use and ensure compliance with licensing agreements. Oracle software is one of the fastest, most scalable and reliable data bases in the industry providing a feature rich platform for business process implementation.
This ordinance also authorizes a change in the vendor name from Mythics, Inc. to Mythics, LLC in light of a corporate name change of which the City received notice.
FISCAL IMPACT
In years 2022 and 2023 the Department of Technology expended $786,025.06 and $848,907.06 respectively, for the purchase of Oracle software licensing, maintenance, and support services. The cost for this year’s (2024) purchase o...
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