City of Columbus - File #: 0236-2011

• File #: 0236-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/3/2011
• In control: Administration Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an annual agreement with Oracle America, Inc. to provide computer programming software maintenance and support on the SPL/WAM system; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $63,585.84 from the Department of Technology, internal service fund. ($63,585.84)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/14/2011	1	Columbus City Council	Read for the First Time
3/4/2011	1	Technology Drafter	Sent for Approval
3/4/2011	1	Auditor Reviewer	Reviewed and Approved
3/4/2011	1	CITY AUDITOR	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent for Approval
3/4/2011	1	CITY ATTORNEY	Reviewed and Approved
3/4/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Sent for Approval
3/3/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/2/2011	1	Technology Drafter	Sent for Approval
3/2/2011	1	EBOCO Reviewer	Sent for Approval
3/2/2011	1	ODI DIRECTOR	Reviewed and Approved
3/2/2011	1	Technology Drafter	Sent for Approval
3/1/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/22/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:

This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an annual agreement (Service Contract # 2164456) for maintenance and support with the Oracle America, Inc. for the twelve month coverage period from May 31, 2011 through May 30, 2012. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle America, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities. The amount of funds needed for the renewal of this annual maintenance and support agreement is $63,585.84.

The company (Oracle USA Inc.), associated with the original contract changed their name and Federal Identification number May 2010. This legislation authorizes the Department of Technology on behalf of the Department of Public Utilities (DPU) to enter into a contract with Oracle America, Inc., formerly known as Oracle USA Inc.

This ordinance will authorize the assignment of all open, past and present contracts between the City of Columbus with Oracle USA, Inc., FID 84-1332677 to Oracle America, Inc. FID 94-2805249; with the contract compliance expiring on 5/19/2012. In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.


This ordinance also requests approval to continue services provided by Oracle America, Inc. in accordance with sole source procurement provisions, of Section 329 of the Columbus City Code; as it has been determined that Oracle software can be purchased from third party vendors, however, only Oracle can supply network license, maintenance and support.


FISCAL IMPACT:

The cost for the annual renewal agreement for computer programming software maintenance and support on the SPL/WAM system for the yea...