Explanation
BACKGROUND: This legislation will authorize the Director of the Department of Technology and the Director of the Department of Public Safety, Division of Police, to enter into a contract for maintenance and support services of the Mugshot Database System from DataWorks Plus, LLC. The Central Ohio Data Sharing Initiative was awarded funds through the FY 2007 COPS Technology Program (pursuant to Ordinance #1607-2007) for the purchase of standardized hardware/software, including a web-based Mugshot Database System.
The most recent contract was authorized by ordinance 1308-2015, passed June 8, 2015 through purchase order EL014325 for one year of maintenance and support services ($25,136.00) and system upgrades ($15,548.00) at a total cost of $40,684.00. This ordinance authorizes the Director of the Department of Technology and the Director of the Department of Public Safety, Division of Police, to enter into a contract with DataWorks Plus for maintenance and support services for the Mugshot Database System at a cost of $19,495.40 for the coverage term period from April 1, 2016 through March 31, 2017.
DataWorks Plus, LLC is the sole provider and copyright holder of the Mugshot database system utilized by the Department of Public Safety, Division of Police. Accordingly, DataWorks Plus LLC is the sole source of supply for upgrades, maintenance, support, new releases, and additional copies of these products. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
CONTRACT COMPLIANCE:
DataWorks Plus LLC CC#: 57-1104887 Expiration Date: 12/24/17
(Vendor Account # DAX: 009425)
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT: In 2014 ($28,846.00) and 2015 ($40,684.00) was expended for software maintenance and support ser...
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