Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to modify a professional services contract with Dynotec, Inc. to add additional funds for design of the Roadway Improvements - Sinclair Road Sidewalks.
Ordinance 1835-2018 authorized the Director of Public Service to enter into a professional services contract for $146,766.12 with Dynotec, Inc. for the Roadway Improvements - Sinclair Road Sidewalks project. The contract scope included design of new sidewalk along both sides of Sinclair Road from Morse Road to Strimple Avenue and replacement of the culvert at Bull Moose Run.
Ordinance 0978-2020 authorized the Director of Public Service to modify the contract in the amount of $320,000.00. This ordinance authorizes the Director of the Department of Public Service to modify the contract in the amount of $20,000.00.
1.1 Amount of additional funds to be expended:
The original contract amount: $146,766.12 (PO130618, Ord. 1835-2018)
The total of Modification No. 1: $320,000.00 (PO226397, Ord. 0978-2020)
The total of Modification No. 2: $ 20,000.00 (This Ordinance)
The contract amount including all modifications: $486,766.12
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to fund services during construction. The original contract had funding for this task, but the funding had to be used for additional design tasks that were not anticipated.
1.3 Reason other procurement processes are not used:
The original consultant is needed to address any questions or issues that arise during construction.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
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