Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to renew the contract with Mythics, LLC (f/k/a Mythics, Inc.) for the purchase of Oracle software licensing, maintenance, and support services for the contract amount of $990,170.53.
The City uses Oracle software as a critical component in a number of citywide business systems, including 311, CUBS, WAM, and GIS. Oracle software is server-based and has given the City the capability to web-enabled applications for citizens', ensured compliance with licensing agreements, and is one of the fastest, most scalable and reliable databases in the industry providing a feature rich platform for business process implementation. Critical business functions would be negatively affected without this renewal.
Ordinance 1186-2022 authorized the Director of the Department of Technology to enter into a contract with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing agreements, maintenance, and support services. The contract was advertised through Vendor Services as RFQ021314 and awarded to Mythics, LLC (f/k/a Mythics, Inc.), the sole respondent. The original contract established and authorized contract language which allowed for three (3) one-year renewal options with the approval of City Council. This ordinance exercises the third renewal option with Mythics, LLC (f/k/a Mythics, Inc.) for Oracle software licensing, maintenance, and support services.
This ordinance authorizes the third renewal at a total cost of $990,170.53 for a period of twelve (12) months, starting on June 1, 2025, and ending on May 31, 2026. The current contract (second renewal) expires on May 31, 2025 per Ordinance 0508-2024.
1.1 Amount of additional funds to be expended
The original contract amount: $786,025.06 (PO347359, Ord. 1186-2022)
Negotiated renewal #1: $848,907.06 (PO389162, Ord. 0581-2023)
Negotiated renewal #2: $916,819.14 (PO443257, Ord. 0508-2024)
Negotiated...
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