City of Columbus - File #: 0991-2004

• File #: 0991-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase group radio services, to waive competitive bidding requirements and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/8/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/7/2004	1	CITY ATTORNEY	Reviewed and Approved
6/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	EBOCO Reviewer	Reviewed and Approved
6/3/2004	1	ODI DIRECTOR	Reviewed and Approved
5/28/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/25/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To modify and extend the existing citywide contract for the option to purchase group radio services for any city agency (the Division of Transportation is the largest user) to and including October 31, 2004. A contract for group radio services offered by the contractor was established on October 4, 1999 (contract number FL-900277). The Purchasing Office negotiated terms and conditions with Nextel Communications to provide group radio services for any city agency based on their needs. Their contract compliance number is 84-1116272. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.

1. Amount of additional funds: The estimated annual citywide expenditure for this contract was $450,000.00, however, only a portion of this is anticipated to be expended for the Nextel portion of the contract in the ensuing year. Each agency must obtain approval to expend from their own budgeted funds for their actual expenditures from this contract.
2. Reason additional needs were not foreseen: The purchase of technology for group radio services has been a sole source purchase in the past. Technology has evolved enough that other carriers are now providing similar services. This change has created an opportunity to develop a Referral For Statement of Qualifications (RFSQ) for those services that are similar. This request for extension will allow the RFSQ process to occur without interruption in present group radio services. Because the original contract did not allow for this extension, this ordinance is being submitted as a waiver of the requirements of competitive bidding.
3. Reason other procurement processes not used: The Department of Technology and the Finance/Purchasing Office is currently going through the RFSQ process to procure wireless voice, data and group radio services.
4. How cost was determined: The cost, terms and conditions of the ...