City of Columbus - File #: 1479-2010

• File #: 1479-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2010
• In control: Finance & Economic Development Committee
• On agenda: 10/25/2010
• Final action: 10/27/2010
• Title: To authorize the City Auditor to modify and increase the current contract with First Data Government Solutions to provide for ongoing hosting and development services for the Income Tax E-File/E-Pay processing system; to authorize and direct the City Auditor to authorize the expenditure of $170,000.00; and to declare an emergency.($170,000.00).

Date	Ver.	Action By	Action	Result
10/27/2010	1	CITY CLERK	Attest
10/26/2010	1	ACTING MAYOR	Signed
10/25/2010	1	Columbus City Council	Approved	Pass
10/25/2010	1	COUNCIL PRESIDENT	Signed
10/15/2010	1	Auditor Drafter	Sent for Approval
10/15/2010	1	CITY ATTORNEY	Reviewed and Approved
10/15/2010	1	Auditor Drafter	Sent to Clerk's Office for Council
10/14/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/13/2010	1	Finance Reviewer	Reviewed and Approved
10/12/2010	1	Auditor Drafter	Sent for Approval
10/12/2010	1	Finance Reviewer	Reviewed and Approved
10/12/2010	1	Finance Reviewer	Reviewed and Approved
10/8/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Auditor Drafter	Sent for Approval
10/6/2010	1	Auditor Reviewer	Reviewed and Approved
10/6/2010	1	CITY AUDITOR	Reviewed and Approved
10/6/2010	1	Auditor Drafter	Sent for Approval
10/6/2010	1	EBOCO Reviewer	Sent for Approval

Explanation

This ordinance authorizes an extension and increase of an existing contract for the ongoing development and hosting of the E-File/E-Pay processing system of the Income Tax Division by First Data Government Solutions. This legislation will extend the contract period through August 1, 2011 and provide funding for hosting of the application and any change orders arising during that period.

Background:
The Division of Income Tax received repeated requests from taxpayers for the ability to file and pay City income tax on line. Due to the abandonment of the e-payment engine project by the Department of Technology, the Division determined it had sufficient need to further enhance the taxpayer services and proceeded independently and through the bid process it was determined that First Data (GovConnect) had the municipal government experience and product which would best serve the needs of the City and the taxpayers. Following the initial development and implementation of a basic e-file/e-pay application, the Division and First Data have engaged in ongoing upgrades to that application to better serve the taxpayers. First Data Government's contract compliance number 59-2957887 expires on 11/10/2011.

Fiscal Impact:
$170,000.00 was budgeted for the E-File/E-Pay processing system and funds are available within Department 22-02 General Fund 01-100, Character 03, Minor Object 3348, Index Code 220202.

Title

To authorize the City Auditor to modify and increase the current contract with First Data Government Solutions to provide for ongoing hosting and development services for the Income Tax E-File/E-Pay processing system; to authorize and direct the City Auditor to authorize the expenditure of $170,000.00; and to declare an emergency.($170,000.00).


Body

WHEREAS, a need exists in the daily operations of the Office of the Auditor, Income Tax Division that it is necessary to modify and increase the existing contract with First Data Gove...