Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into option contracts with W.W. Grainger, Inc. and GD Supply Inc. dba Johnstone Supply for the purchase of Small Electric Motors for all City agencies. The term of the proposed option contract is through May 31, 2018. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on December 30, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the Columbus City Code and Solicitation SA006141; 123 bids were solicited (M1A:4; AS1:1); Four (4) bids were received (MAJ:4).
The Purchasing Office completed an evaluation on small electric motor manufactures that were frequently purchased over the past years for use within City agencies. The bid proposal stated multiple contracts will be awarded. The awarded contracts will provide for the purchase of small electric motors and associated parts of highest quality and standard that is needed to maintain daily operations.
Bidders were requested to quote a discount off the listed prices for each standard published catalog they wish to bid. Bidders were also given an opportunity to quote multiple discounts. The solicitation stated it was the City's intention to make at least three (3) awards to maximize the selection and available discounts for Small Electric Motors, however, the two (2) lowest bidders can provide all the requested manufactures needed for City agencies to make their purchases. The City of Columbus has implemented a new e-catalog system. This system allows city agencies to search for items needed and compare pricing to get best value. A waiver of regulations is being submitted to award to multiple suppliers as the Code does not envision multiple awards for the same items.
The Purchasing Office has accepted two (2) proposals from majo...
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