Explanation
BACKGROUND: For the option to purchase Winter Asphalt 402 and 404 for the Department of Public Service, Division of Planning and Operations. Winter Asphalt is used for repairing streets and roadways in the City of Columbus during the cold weather months. The term of the proposed option contract would be through April 30, 2011. The Purchasing Office opened formal bids on October 28, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003751). Fifteen bids were solicited (MAJ: 12, M1A: 3); one bid was received (MAJ: 1).
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
The Apple-Smith Corporation, CC#311012654, exp. 7/08/2011
Total Estimated Expenditure: $100,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Public Service will be required to obtain approval to expend from its own appropriations.
Title
To authorize and direct the Finance and Management Director to enter into contract for the option to purchase Winter Asphalt 402 and 404 for the Department of Public Service with Apple-Smith Corporation; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 28, 2010 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this or...
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