Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council by Ordinance No. 1230-2008 and provided five annual renewals (all of which have been also authorized by City Council). The term of the most recent contract is August 1, 2013 through July 31, 2014.
The proposed modification provides funding for updates and repairs in various city facilities under the purview of the Facilities Management Division to ensure necessary elevator compliance. Required maintenance and service on elevators is necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service. In addition this modification will provide funding for an elevator security lift monitor at the Central Safety Building, 120 Marconi Boulevard. The current monitor is in a state of disrepair and needs to be restored to full working order.
Kone, Inc. has been the elevator maintenance and service provider for the last seven years. Therefore, it would not be in the best interests of the City to separately bid these repairs. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $30,377.00. The price of this modification was negotiated between the City and Kone, Inc.
Emergency action is requested so that required maintenance and services on elevators is not delayed, thereby protecting the safety of elevator users.
Kone Inc. Contract Compliance No. 36-2357423, expiration date November 11, 2013.
Fiscal Impact: The cost of this modification is $30,377.00. Funding is available in the Facilities Management General Fund Budget.
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