City of Columbus - File #: 0356-2004

• File #: 0356-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/10/2004
• In control: Finance & Economic Development Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase On-Line Auction Services with GovDeals, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/17/2004	1	Finance - Purchasing Drafter	Sent for Approval
2/13/2004	1	CITY AUDITOR	Reviewed and Approved
2/13/2004	1	Finance - Purchasing Drafter	Sent for Approval
2/13/2004	1	CITY ATTORNEY	Reviewed and Approved
2/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
2/12/2004	1	ODI DIRECTOR	Reviewed and Approved
2/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
2/12/2004	1	Auditor Reviewer	Reviewed and Approved
2/11/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/10/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to purchase On-Line Surplus Auction Services for use by the City of Columbus. The term of the proposed option contract would be through July 31, 2005 with an option to renew the contract for up to four additional one-year periods.

Columbus City Code Chapter 329, section 329.30 provides for the sale of city-owned personal property as follows:

All personal property of the city no longer needed for public use shall be sold by the director of finance or designee upon written recommendation of the director of the city agency having control of such property. Such property shall first be offered for sale or transfer to any other city agency at its present value. If not sold to another city agency, such property shall be sold to the highest bidder in a manner prescribed by the director of finance or designee.

Based on this section of the Code, the City Finance Director may choose to prescribe the sale of surplus via on-line surplus actions. The Purchasing Office has conducted research regarding on-line auction results. Based on the results of Montgomery County, Ohio, it appears that this type of auction yields higher bids than the traditional live auction.

The Purchasing Office recommends a contract be established based on a contract already in place for on-line auction services established by the State of Ohio. The State of Ohio, Department of Administrative Services, General Services Division, Office of State Purchasing advertised and requested proposals for on-line auction services on behalf of the State of Ohio governmental agencies just this past summer. Approximately ten potential providers were contacted, two providers (2 MAJ) responded. After conducting a review and scoring the proposals, the State of Ohio Office of State Purchasing recommended the contract be awarded to GovDeals, Inc.

The Purchasing Office has reviewed the State of Ohio's RFP documents and the GovDeals, Inc. response. The Purchasing Of...