City of Columbus - File #: 0304-2011

• File #: 0304-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/14/2011
• In control: Public Utilities Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Public Utilities Director to enter into a one-year contract with AA Janitorial, Inc. for custodial services for the Division of Power and Water, to authorize the expenditure of $178,776.00 from Water Systems Operating Fund. ($178,776.00)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/7/2011	1	Columbus City Council	Read for the First Time
2/25/2011	1	Utilities Drafter	Sent for Approval
2/25/2011	1	CITY ATTORNEY	Reviewed and Approved
2/25/2011	1	Utilities Drafter	Sent to Clerk's Office for Council
2/24/2011	1	ODI DIRECTOR	Reviewed and Approved
2/24/2011	1	Utilities Drafter	Sent for Approval
2/24/2011	1	Auditor Reviewer	Reviewed and Approved
2/24/2011	1	CITY AUDITOR	Reviewed and Approved
2/23/2011	1	Utilities Drafter	Sent for Approval
2/23/2011	1	EBOCO Reviewer	Sent for Approval
2/22/2011	1	Finance Reviewer	Reviewed and Approved
2/22/2011	1	Finance Reviewer	Reviewed and Approved
2/22/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/18/2011	1	Finance Reviewer	Reviewed and Approved
2/17/2011	1	Utilities Drafter	Sent for Approval
2/16/2011	1	Utilities Reviewer	Sent for Approval
2/16/2011	1	UTILITIES DIRECTOR	Reviewed and Approved
2/15/2011	1	Utilities Drafter	Sent for Approval
2/15/2011	1	Utilities Reviewer	Reviewed and Approved
2/15/2011	1	Utilities Drafter	Sent for Approval
2/14/2011	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities solicited 151 vendors for the purchase of custodial services (SA003808). Of those solicited, 4 had certified MBR status, 27 had certified M1A status and 5 had certified F1 status. On February 3, 2011, the Department of Public Utilities received and opened six bids for custodial services for the Division of Power and Water. The lowest, responsive, and responsible bid was AA Janitorial, Inc. at $178,776.00. The Division of Power and Water would like to enter into a one year contract with AA Janitorial, Inc. The Contract Compliance Number for AA Janitorial, Inc. is 31-1190027 and expires on January 12, 2013. The vendor does have MBE status.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: The Division of Power and Water has allocated $297,000.00 for custodial services in the 2011.

$292,310.28 was spent in 2010
$329,354.87 was spent in 2009


Title

To authorize the Public Utilities Director to enter into a one-year contract with AA Janitorial, Inc. for custodial services for the Division of Power and Water, to authorize the expenditure of $178,776.00 from Water Systems Operating Fund. ($178,776.00)


Body

WHEREAS, the Department of Public Utilities received and opened six bids on solicitation number SA003808 on February 3, 2011, and

WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive, and responsible bidder AA Janitorial, Inc. and,

WHEREAS, these custodial services are used by the Division of Power and Water, for the preservation of public health, peace, property and safety; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Public Utilities Director be and is hereby authorized to enter into one-...