City of Columbus - File #: 1031-2003

• File #: 1031-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/20/2003
• In control: Administration Committee
• On agenda: 6/23/2003
• Final action: 6/24/2003
• Title: To authorize the Public Service Director to enter into a contract with Air Force One for maintenance of variable speed drives for the Facilities Management Division, to authorize the expenditure of $27,300.00 from the General Fund, and to declare an emergency. ($27,300.00)

Date	Ver.	Action By	Action	Result
6/25/2003	1	ACTING CITY CLERK	Attest
6/24/2003	1	MAYOR	Signed
6/23/2003	1	Columbus City Council	Approved	Pass
6/23/2003	1	COUNCIL PRESIDENT	Signed
6/10/2003	1	Service Drafter	Sent for Approval
6/9/2003	1	ODI Drafter	Sent for Approval
6/9/2003	1	ODI DIRECTOR	Reviewed and Approved
6/9/2003	1	Service Drafter	Sent for Approval
6/9/2003	1	CITY ATTORNEY	Reviewed and Approved
6/6/2003	1	Service Drafter	Sent for Approval
6/3/2003	1	CITY AUDITOR	Reviewed and Approved
5/29/2003	1	Service Drafter	Sent for Approval
5/29/2003	1	Auditor Reviewer	Reviewed and Approved
5/27/2003	1	Finance Reviewer	Reviewed and Approved
5/22/2003	1	Finance Reviewer	Reviewed and Approved
5/22/2003	1	FINANCE DIRECTOR	Reviewed and Approved
5/21/2003	1	SERVICE DIRECTOR	Reviewed and Approved
5/20/2003	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into a contract for the Facilities Management Division with Air Force One for maintenance of variable speed drives located in various buildings managed by the Facilities Management Division. Variable speed drives help provide fresh air to buildings. Six companies expressed interest in a maintenance contract to repair variable speed drives. Formal competitive bids were opened on April 8, 2003, and only one company submitted a bid (0 MBE, 0 FBE) as follows:

Air Force One $27,300.

EMERGENCY Action is requested so that the maintenance agreement can take effect as soon as practical and especially in time for the 2003 cooling season.

Fiscal Impact: The Facilities Management Division spent $13,400.00 to repair variable speed drives in 2002. The increase in this year's contract is attributable to the addition of sixteen variable speed drives whose warranty expired in 2002. Funds are budgeted in the Facilities Management Division General Fund 2003 Budget for this service. Air Force One's contract compliance number is 311108651; expiration date December 18, 2004. The contract period shall be for one year and has four one-year renewal options.

Title

To authorize the Public Service Director to enter into a contract with Air Force One for maintenance of variable speed drives for the Facilities Management Division, to authorize the expenditure of $27,300.00 from the General Fund, and to declare an emergency. ($27,300.00)

Body

WHEREAS, it is necessary to have a maintenance agreement to service variable speed drives, and

WHEREAS, formal bids were opened on April 8, 2003, and

WHEREAS, Air Force One submitted the lowest and best bid, and

WHEREAS, a an emergency exists in the usual daily operations of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize...