Explanation
BACKGROUND: For the option to purchase Canopy Truck Chassis with Gasoline Engine for Planning and Operations, Traffic Engineering. The Canopy Truck Chassis is used by the Traffic Engineering Section of the Public Service Planning and Operations Division in street maintenance and repair operations.
The term of the proposed option contract is from the date of execution by the City up to and including December 31, 2010 or manufacturer's build out date. The Purchasing Office opened formal bids on June 10, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003580). Thirty (30) bids were solicited; One (1) bid was received. Bid specifications included options for compressed natural gas (CNG) to meet the City's Environmental Code and in keeping with the CMAQ Grant awarded to Fleet Management by the Ohio Department of Transportation and sponsored by MORPC. The Grant was accepted per Ordinance #1178-2008 and supports projects that significantly reduce emissions from heavy- duty diesel vehicles.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
Ricart Properties, Inc. dba Ricart Ford, Inc. / Item #1 CC# 311282546 (Expires 10/23/2010)
Total Estimated Expenditure: $296,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Planning and Operations Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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