Explanation
BACKGROUND: For the option to purchase Sludge Sampler System Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two years with the option to renew for one additional year. The contract is through March 31, 2008, with the extension through March 31, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001814). Thirty (MAJ:328 MBE:1, FBE:1) bids were solicited; one supplier (FBE:1) submitted two bids. The bids submitted were differentiated by the shipping terms. Costs were slightly lower for the FOB Shipping Point quote, however, the Division of Sewerage and Drainage had specified FOB Destination so that title of goods would transfer at the time of receipt of goods and is accepting that bid as the responsive bid.
Therefore, the Purchasing Office is recommending award of the contract to the lowest responsive and responsible bidder and bid:
Columbus Supply, CC#311571445, FOB Destination, Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Director of Finance and Management to enter into one contract for the option to purchase Sludge Sampler System Parts with Columbus Supply, to authorize t...
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