City of Columbus - File #: 0716-2007

• File #: 0716-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/27/2007
• In control: Safety Committee
• On agenda: 5/21/2007
• Final action: 5/24/2007
• Title: To authorize the Finance and Management Director to establish a purchase order to purchase marked police cruisers for the Public Safety Department, Police Division, per the terms and conditions of SA002365 with Statewide Ford Lincoln Mercury, Inc.; to authorize the expenditure of $1,000,000.00 from the Safety Staffing Contingency fund and $659,934.00 from the 2007 General Fund vehicle allocation in the Fleet Management Division; and to declare an emergency. ($1,659,934.00)
• Sponsors: Andrew Ginther, Kevin L. Boyce

Date	Ver.	Action By	Action	Result
5/24/2007	1	MAYOR	Signed
5/24/2007	1	ACTING CITY CLERK	Attest
5/21/2007	1	Columbus City Council	Approved	Pass
5/21/2007	1	COUNCIL PRESIDENT	Signed
5/11/2007	1	Auditor Reviewer	Reviewed and Approved
5/11/2007	1	CITY AUDITOR	Reviewed and Approved
5/11/2007	1	Service Reviewer	Reviewed and Approved
5/11/2007	1	CITY ATTORNEY	Reviewed and Approved
5/11/2007	1	Service Reviewer	Reviewed and Approved
5/11/2007	1	SAFETY DIRECTOR	Reviewed and Approved
5/11/2007	1	ODI DIRECTOR	Reviewed and Approved
5/11/2007	1	Service Reviewer	Sent to Clerk's Office for Council
5/10/2007	1	Service Reviewer	Reviewed and Approved
5/10/2007	1	Finance Reviewer	Reviewed and Approved
5/10/2007	1	Finance Reviewer	Reviewed and Approved
5/10/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/10/2007	1	FINANCE DIRECTOR	Reviewed and Approved
5/10/2007	1	Service Reviewer	Reviewed and Approved
4/27/2007	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Statewide Ford Lincoln Mercury, Inc. for the purchase of forty-one (41) fully equipped Crown Victoria Police Interceptors for the Police Division, thirty-six (36) for use as patrol cruisers and five (5) freeway cruisers. The Police Division needs to replace existing high mileage patrol and freeway cars. The following bids were received by the Purchasing office on April 19, 2007 for the purchase of marked police cruisers via SA002365.

Bid Amount
Vendor Patrol Freeway Status
Statewide Ford Lincoln Mercury $39,995.00 $40,692.00 Majority
Germain Ford $44,360.00 $45,681.00 Majority
Advantage $43,839.50 $45,461.50 Majority
Allan Vigil Ford $46,240.00 $46,440.00 Majority

After review of the bids received, the Fleet Management Division and the Police Division recommend acceptance of the lowest and best bid submitted by Statewide Ford Lincoln Mercury in the total amount of $1,659,934.00 for the purchase of 41 marked cruisers. Also included in the overall bid is $16,654.00 of training and diagnostic equipment for the Fleet Management Division, specifically for the Crown Victoria Police Interceptor vehicles.

CONTRACT COMPLIANCE: Contract Compliance for Statewide Ford Lincoln Mercury, Inc.; 34-1748921, which expires 4/16/09.

EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadline.

FISCAL IMPACT: The Fleet Management Division budgeted $4 million in the 2007 General Fund vehicle allocation. Also bu...