City of Columbus - File #: 1523-2009

• File #: 1523-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2009
• In control: Safety Committee
• On agenda: 12/7/2009
• Final action: 12/9/2009
• Title: To authorize and direct the Public Safety Director to modify the existing contract to purchase the next generation proprietary system software upgrades from Motorola, Inc. for the National Incident Based Reporting System for the Division of Police in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of $30,000.00 from Law Enforcement Seizure Fund: and to declare an emergency. ($30,000.00)

Date	Ver.	Action By	Action	Result
12/9/2009	1	CITY CLERK	Attest
12/8/2009	1	MAYOR	Signed
12/7/2009	1	Columbus City Council	Approved
12/7/2009	1	COUNCIL PRESIDENT	Signed
11/23/2009	1	Auditor Reviewer	Reviewed and Approved
11/23/2009	1	CITY AUDITOR	Reviewed and Approved
11/23/2009	1	Safety Drafter	Sent for Approval
11/23/2009	1	CITY ATTORNEY	Reviewed and Approved
11/23/2009	1	Safety Drafter	Sent to Clerk's Office for Council
11/20/2009	1	EBOCO Reviewer	Sent for Approval
11/20/2009	1	ODI DIRECTOR	Reviewed and Approved
11/20/2009	1	Safety Drafter	Sent for Approval
11/19/2009	1	Finance Reviewer	Reviewed and Approved
11/19/2009	1	Finance Reviewer	Reviewed and Approved
11/19/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
11/19/2009	1	Safety Drafter	Sent for Approval
11/18/2009	1	SAFETY DIRECTOR	Reviewed and Approved
11/11/2009	1	Safety Reviewer	Reviewed and Approved
11/10/2009	1	Safety Reviewer	Reviewed and Approved
11/10/2009	1	Safety Reviewer	Reviewed and Approved
11/2/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: In 2002, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-01 passed 12/17/01, for offense and complaint/incident reports. As part of the original contract, the Division was provided the option to renew for five (5) additional, one-year annual software support and maintenance terms. In 2008, a new software support and maintenance services contract with the existing vendor was entered into (EL008219) and made effective March 1, 2008 under the authority of Ordinance 0538-2008. The terms of contract EL008219 allow for the option to renew four (4) additional one (1) year terms. The Division of Police renewed the existing contract for a second year of software support and maintenance services (EL009638), under the authority of Ordinance 1029-2009.

Motorola has developed PremierOne, the next generation web-based records management system, which will eventually replace the proprietary system currently in use by the Division. This customized system software upgrade will run parallel with our current system, and will require sufficient time for testing and customization before it can be fully operational. Available funding has been identified to purchase two module upgrades. It is immediately necessary to purchase the customized software upgrades in preparation for the future migration to the next generation PremierOne system, and before the City year end close of business, to prevent the loss of appropriations.

Bid Information: Ordinance 0538-2008 was authorized in accordance with Section 329.07 (e) (Sole Source) of the Columbus City Codes, due to the proprietary nature of the software currently in use by the Columbus Division of Police. The cost associated with these services was based upon negotiations with the existing vendor to ensure the best pricing for the City of Columbus and the Division of Police.

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