City of Columbus - File #: 0711-2010

• File #: 0711-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/4/2010
• In control: Administration Committee
• On agenda: 6/21/2010
• Final action: 6/23/2010
• Title: To authorize the Director of Finance and Management Department on behalf of the Department of Technology to establish a purchase order with Agilysys Inc. from a UTC, for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers; and to authorize the expenditure of $248,393.59 from the Department of Technology's Information Services Fund; and to declare an emergency ($248,393.59).

Date	Ver.	Action By	Action	Result
6/23/2010	1	CITY CLERK	Attest
6/22/2010	1	MAYOR	Signed
6/21/2010	1	Columbus City Council	Approved	Pass
6/21/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/10/2010	1	CITY AUDITOR	Reviewed and Approved
6/10/2010	1	Technology Drafter	Sent for Approval
6/10/2010	1	CITY ATTORNEY	Reviewed and Approved
6/10/2010	1	Technology Drafter	Sent to Clerk's Office for Council
6/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/9/2010	1	Technology Drafter	Sent for Approval
6/9/2010	1	Auditor Reviewer	Reviewed and Approved
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/7/2010	1	Finance Reviewer	Reviewed and Approved
6/4/2010	1	Technology Drafter	Sent for Approval
6/4/2010	1	EBOCO Reviewer	Sent for Approval
6/4/2010	1	ODI DIRECTOR	Reviewed and Approved
6/4/2010	1	Technology Drafter	Sent for Approval
6/3/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/1/2010	1	Technology Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT), to establish a purchase from an existing Universal Term Contracts (UTC) with Agilysys Inc. The purchase order will provide for EMC and Hewlett Packard (HP) equipment and services used to maintain, repair and upgrade the City's Storage Area Network (SAN) and HP server environment.

The existing Universal Term Contracts, which will be utilized upon passage of this ordinance, were established by the Purchasing Office, SA003271 and SA003280 through the passage of ordinance number 0890-2009 and ordinance number 0892-2009, passed on July 6, 2009. Both of these contracts will expire on June 30, 2011. Additionally, the UTCs were established as a two year agreement (July 1, 2009 through June 30, 2011) with the option to extend for an additional year. This legislation will provide for year two, with a coverage period from July 1, 2010 through June 30, 2011.

Also, the Department of Technology request that the passage of this ordinance will provide for an extension of existing purchase orders (UL006180 - HP services and UL006177 - SAN expiration dates of June 30, 2010) and funds through June 30, 2011.

Fiscal Impact: During 2009, ordinance #0947-2009 authorized the expenditure of $280,140.00 for HP and EMC equipment and related services. The total cost for this ordinance with coverage periods from July 1, 2010 through June 30, 2011 is $248,393.59. These funds were budgeted and are available within the Department of Technology's Information Services Fund. Of this amount, $81,593.59 is for the maintenance support, repairs, upgrades and services associated with the EMC equipment. The amount of $166,800.00 is for the same services associated with the HP equipment.

EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for continual support without interruption critical to daily oper...