Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a one (1) year contract with 3SG Plus LLC (“3SG”) for the provision of professional services for the OnBase software upgrade (“OnBase upgrade”) in the amount of $70,000.00 for the Franklin County Municipal Court Case Imaging System.
The upgrade will take our OnBase environments from version 20.3.15.1000 to the latest OnBase Foundation version. This upgrade will eliminate unnecessary support fees and maintain optimal support for the Municipal Court Clerk’s Office.
The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.
Bid Information:
Ordinance No. 0582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid but negotiated contracts.
3SG Corporation, a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the Municipal Court Clerk imaging system. 3SG Plus LLC is currently providing the Municipal Court Clerk’s Office with software maintenance services and will continue to provide this service through the State of Ohio, State Term Schedule (“STS”) # 533272-3-6: expiration date 3/31/2026. Hyland requires all respondents to offer the same maintenance pricing of the Ohio State Term contract.
Therefore, this legislation waives the competitive bidding provisions of the Columbus City Code, Chapter 329 to contract with 3SG Corporation. It is in the best interest of the City to waive competitive bidding, for the continuity of the software maintenance and to facilitate an OnBase upgrade to eliminate the need for extended support fees in the foreseeable future and avoid unnecessary costs and maintain optimal support f...
Click here for full text