Explanation
BACKGROUND: For the option to purchase EF Johnson Radio Repair Parts for the Department of Public Safety, Support Services, the largest user. The term of the proposed option contract will be two (2) years. The contract expires December 31, 2009. There is an option to renew for one additional year upon agreement by both parties. The Purchasing Office opened formal bids on August 3, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Solicitation SA002398JY) Twenty-five (25) bids were solicited (M1A:1, F1:4); three (3) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
Utility Communications, Inc., CC #06-0863774 (expires August 24, 2008)
Total Estimated Annual Expenditure: $30,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Division of Support Services will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase EF Johnson Radio Repair Parts with Utility Communications, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/UTC Contract Fund, and to declare an emergency ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 17, 2007 and selected the lowest, responsive, responsible ...
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