City of Columbus - File #: 0608-2008

• File #: 0608-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2008
• In control: Finance & Economic Development Committee
• On agenda: 4/21/2008
• Final action: 4/23/2008
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Elevator Maintenance with Fujitec Elevator, to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
4/23/2008	1	CITY CLERK	Attest
4/22/2008	1	MAYOR	Signed
4/21/2008	1	Columbus City Council	Approved	Pass
4/21/2008	1	COUNCIL PRESIDENT	Signed
4/9/2008	1	Auditor Reviewer	Reviewed and Approved
4/9/2008	1	CITY AUDITOR	Reviewed and Approved
4/9/2008	1	Finance - Purchasing Drafter	Sent for Approval
4/9/2008	1	CITY ATTORNEY	Reviewed and Approved
4/9/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/8/2008	1	Finance - Purchasing Drafter	Sent for Approval
4/7/2008	1	ODI DIRECTOR	Reviewed and Approved
4/4/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/4/2008	1	Finance - Purchasing Drafter	Sent for Approval
4/4/2008	1	EBOCO Reviewer	Reviewed and Approved
3/31/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
3/31/2008	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/28/2008	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Elevator Maintenance for the Division of Power and Water for use in routine maintenance, preventive maintenance and breakdown maintenance services for eight existing elevators at the water facilities. The term of the proposed option contract will be through April 30, 2011 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on March 6, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002817). Eleven (11) Bids were solicited (MBR: 1). Four (4) Bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Fujitec Elevator. CC#222190686 (expires 3/25/2010).
Total Estimated Annual Expenditure: $20,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Elevator Maintenance with Fujitec Elevator, to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Account, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids March 6, 2008 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, th...