Explanation
BACKGROUND: For the option to purchase Front Box Loading Refuse Trucks with Diesel Engine and Compressed Natural Gas (CNG) Option for the Public Service Refuse Collection Division. Front Box Loading Refuse Trucks are used by the Division in the collection of trash.
The terms of the proposed option contracts are from the date of execution by the City up to and including December 31, 2010 or manufacturer's build out date. The Purchasing Office opened formal bids on June 3, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003571). Forty Five Bids (45) were solicited; Seven Bids (7) bids were received. Bid specifications included options for compressed natural gas (CNG) and Webasto Heaters to meet the City's Environmental Code and as required by the CMAQ Grant awarded to the Fleet Management Division by the Ohio Department of Transportation and sponsored by MORPC. This grant was accepted per Ordinance #1178-2008 and supports projects that reduce emissions from heavy-duty diesel vehicles.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:
Columbus Peterbilt / Items 1 and 3 CC# 341285858 (Expires 9/9/10)
McNeilus Truck and Manufacturing / Items 2 and 3 CC#411314526 (Expires 9/14/11)
Total Estimated Expenditure: $1,695,800.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts are budgeted in the Mail, Print Services and UTC Fund. The Refuse Collection Division will be required to obtain approval to expend from their own appropriations...
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