City of Columbus - File #: 0969-2004

• File #: 0969-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/20/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to issue purchase orders for credit card and bulk fuel deliveries for the Fleet Management Division, to authorize and direct the expenditure of $2,000,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($2,000,000.00)

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	Columbus City Council	Taken from the Table	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/14/2004	1	Columbus City Council	Tabled to Certain Date	Pass
6/3/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	Auditor Reviewer	Reviewed and Approved
6/3/2004	1	CITY AUDITOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	CITY ATTORNEY	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/2/2004	1	Finance Reviewer	Reviewed and Approved
5/28/2004	1	SERVICE DIRECTOR	Reviewed and Approved
5/27/2004	1	Service Drafter	Sent for Approval
5/20/2004	1	Service Drafter	Sent for Approval
5/20/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes and directs the Finance Director to issue purchase orders for credit card fuel purchases, and bulk fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.

Fiscal Impact: The Fleet Management Division 2004 fuel budget is $4,450,437; $3,085,306 for gasoline and $1,365,131 for diesel. The Division has legislated $1,885,000 to date. This legislation authorizes purchase orders for $2,000,000.00; $1,270,000 for gasoline and $730,000 for diesel. Upon approval of this ordinance the Fleet Management Division will have legislated $3,885,000 or 87 percent of the total fuel budget for 2004.

Fleet Management has spent approximately $1.64 million for fuel through April 2004. While fuel usage remains slightly lower than anticipated, prices through April are 13.1 percent higher than budgeted.

Emergency action is requested in order to ensure an uninterrupted purchase of credit card fuel purchases, and bulk fuel deliveries as well as the payment of invoices to the various vendors.



Title

To authorize and direct the Finance Director to issue purchase orders for credit card and bulk fuel deliveries for the Fleet Management Division, to authorize and direct the expenditure of $2,000,000.00 from the Fleet Maintenance Fund, and to declare an emergency. ($2,000,000.00)



Body

WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and

WHEREAS, the Fleet Management Division has a need to purchase credit card and bulk fuel deliveries, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for credit card and bulk fuel deliveries to ensure an adequate fuel supply for the City's vehicle fleet t...