Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with SGI Matrix, LLC., for the purpose of providing parts, installation, maintenance, monitoring, repair and support services for both new installations and existing security equipment for various locations for the Facilities Management Division. This agreement provides for the repair/replacement and servicing of all accessible components and devices, emergency service calls and 24 hours a day, 7 days a week telephone support, panel and peripheral component replacement for the various electronic systems.
SGI Matrix provides both the access control hardware (panels and card readers) as well as the software to monitor, control access, and secure facilities under the purview of the Facilities Management Division. In Ohio and contiguous states, SGI Matrix maintains installation personnel to provide final hook up, testing, and certification of all facility access security equipment. Therefore, due to the proprietary nature of the security software and compatibility of existing security equipment, it is in the best interest of the City to waive the provisions of competitive bidding and enter a contract with SGI Matrix, LLC.
SGI Matrix, LLC. Contract Compliance No. 81-3876225
Fiscal Impact: This legislation authorizes an expenditure of $160,000.00 from the General Fund with SGI Matrix, LLC for the purpose of providing parts, installation, maintenance, monitoring, repair, and support services for both new installations and existing security access equipment for various city facilities. In 2024, $160,000.00 was expended for said services.
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency in order to avoid a lapse in provision of the necessary and vital security equipment and services provided. The contract expired June 30, 2025. As the vendor provides proprietary equipment and services for access controls at various locations ...
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