Explanation
This ordinance authorizes the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc., utilizing State Term Contract CSP029109 for Microsoft Enterprise Unified Support services, in the amount of $417,236.00.
The Department of Technology (DoT) uses Microsoft Enterprise Unified Support services for account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications used throughout the city, maintained and operating efficiently.
This purchase is being completed via State Term Contract CSP029109 with Excel Management Systems, Inc. DoT obtained four quotes through this contract. Excel Management Systems, Inc. submitted the lowest quote. The other quotes that were submitted are as follows:
Dell: $424,447.49
SingleSource IT: $426,527.28
InfoVision21, Inc.: $430,814.20
The term of this contract will be for one year, beginning on January 12, 2026, and ending on January 11, 2027, at a total cost of $417,236.00.
FISCAL IMPACT
Funds for this purchase are budgeted and available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE
Excel Management Systems, Inc.
CC/Vendor #: 004941
Expiration Date: 10/17/2027
EMERGENCY
Emergency action is requested to ensure that a Purchase Order is established before the year end, as is required by Microsoft, securing advanced support for many of the City’s critical applications, databases, and infrastructure.
Title
To authorize the Director of the Department of Technology to enter a contract with Excel Management Systems, Inc. utilizing a State Term Contract for the purchase of Microsoft Enterprise Unified Support services; to authorize the expenditure of $417,236.00 from the Department of Technology Information Services Operating Fund; and to declare an emergency. ($417,236.00)
Body
WHEREAS, there is a ...
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