City of Columbus - File #: 0291-2011

• File #: 0291-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/11/2011
• In control: Public Service & Transportation Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic sign materials and related equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $257,323.00 from the Build America Bonds Fund; and to declare an emergency. ($257,323.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/9/2011	1	CITY ATTORNEY	Reviewed and Approved
3/9/2011	1	Service Drafter	Sent to Clerk's Office for Council
3/7/2011	1	Service Drafter	Sent for Approval
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/3/2011	1	Service Drafter	Sent for Approval
2/18/2011	1	Service Drafter	Sent for Approval
2/18/2011	1	CITY ATTORNEY	Reviewed and Approved
2/17/2011	1	Finance Reviewer	Reviewed and Approved
2/17/2011	1	Finance Reviewer	Reviewed and Approved
2/17/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/17/2011	1	Service Drafter	Sent for Approval
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/17/2011	1	CITY AUDITOR	Reviewed and Approved
2/16/2011	1	Finance Reviewer	Reviewed and Approved
2/15/2011	1	Service Reviewer	Reviewed and Approved
2/15/2011	1	Service Drafter	Sent for Approval
2/15/2011	1	SERVICE DIRECTOR	Reviewed and Approved
2/15/2011	1	Service Drafter	Sent for Approval
2/11/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signs throughout the City which includes installation of new and replacement of deteriorated or damaged signs to promote pedestrian safety, expedite vehicular traffic flow, and inform the travelling public. The Purchasing Office has solicited formal competitive bids for the purchase of sign materials and related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for signs and related equipment per the terms and conditions of these universal term contracts. The total cost of the commodities needed is $286,586.00.

This ordinance authorizes the purchases per the existing UTC contracts to meet the Division's anticipated needs for this year for sign materials and related equipment in the amount of $286,586.00.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Firelands Supply Company, Osburn Associates, Inc., 3M Company, Nippon Carbide Industries Inc., Avery Dennison, and US Standard Sign Company.

2. CONTRACT COMPLIANCE
Firelands Supply Company's contract compliance # 341728477 and expires: 10/16/11
Osburn Associates, Inc's contract compliance # 311041388 and expires: 5/27/12
3M Company's contract compliance # 410417775 and expires 3/4/13
Nippon Carbide Industries Inc's contract compliance #954331664 and expires 4/17/11
Avery Dennison Corp. contract compliance #263306955 and expires 11/25/11
US Standard Sign Company contract compliance #363859000 and expires 11/2/11

3. FISCAL IMPACT:
Funding for these commodities is available in the Build America Bonds Fund.

4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed sign commodities as soon as possible to provide for installation of new and replacement of existing signs at the earliest possible time for the safety of the travell...