City of Columbus - File #: 0673-2004

• File #: 0673-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/29/2004
• In control: Administration Committee
• On agenda: 4/26/2004
• Final action: 4/28/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Chlorine & Muratic Acid, with Midwest Chemical & Supply, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
4/28/2004	1	CITY CLERK	Attest
4/27/2004	1	MAYOR	Signed
4/26/2004	1	Columbus City Council	Approved	Pass
4/26/2004	1	COUNCIL PRESIDENT	Signed
4/15/2004	1	Atty Reviewer	Sent for Approval
4/15/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/14/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/13/2004	1	Auditor Reviewer	Reviewed and Approved
4/13/2004	1	CITY AUDITOR	Reviewed and Approved
4/13/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/13/2004	1	CITY ATTORNEY	Reviewed and Approved
4/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/8/2004	1	EBOCO Reviewer	Reviewed and Approved
4/8/2004	1	ODI DIRECTOR	Reviewed and Approved
4/6/2004	1	EBOCO Reviewer	Reviewed and Approved
4/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/6/2004	1	Auditor Reviewer	Reviewed and Disapproved
4/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
3/31/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/29/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To establish a contract for the option to purchase Chlorine & Muratic Acid for the Recreation & Parks Department, the largest user. The term of the proposed option contract will be two years with an option to renew for one additional year if mutually agreed. Contract expiration date is March 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001041). Formal bids were opened on February 19, 2004. Forty nine (MAJ:48, M1A:1) bids solicited; four (MAJ:4) bids received.

K-O-K, Ohio Pool, and Sal Chemical each submitted lower numerical bids for item #2. However, the savings estimated is less than the cost incurred by administrating another contract. Therefore, it is not in the City's best economic interest to extend the award to K-O-K, Ohio Pool, or Sal Chemical. Midwest Chemical remains the lowest overall bidder for all items bid.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:

Midwest Chemical & Supply, Inc., CC#31-1621784
Total Estimated Annual Expenditure: $29,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Recreation & Parks Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Chlorine & Muratic Acid, with Midwest Chemical & Supply, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Body

WHEREA...