. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Flocculator Sprockets and Bearing Parts with Norfolk Bearings & Supply Co. Inc. The Division of Water is the primary user for flocculator sprockets and bearing parts. Sprockets and bearings are used on the flocculation process tank at the water treatment plants. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 9, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ027517). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Norfolk Bearings & Supply Co. Inc., CC# 028917 expires 5/2/2026, All items, $1.00
Total Estimated Annual Expenditure: $70,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because, the previous contract expired December 31, 2023 and these items are needed for maintaining the flocculation process tanks at the City’s water treatment plants.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations f...
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