City of Columbus - File #: 0410-2006

• File #: 0410-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/16/2006
• In control: Administration Committee
• On agenda: 3/6/2006
• Final action: 3/8/2006
• Title: To authorize the Director of Finance and Management Department on behalf of the Department of Technology to enter into contract with Unisys Corporation for the purchase of a mass storage device, Storage Area Network (SAN) Switch and associated services and support; to authorize the transfer of cash between projects in the Information Services Capital Improvement Fund; to amend the 2005 capital improvements budget; and to authorize the expenditure of $680,000.00 and to declare an emergency. ($680,000.00)

Date	Ver.	Action By	Action	Result
3/8/2006	1	CITY CLERK	Attest
3/7/2006	1	MAYOR	Signed
3/6/2006	1	Columbus City Council	Approved	Pass
3/6/2006	1	COUNCIL PRESIDENT	Signed
2/24/2006	1	Auditor Reviewer	Reviewed and Approved
2/24/2006	1	CITY AUDITOR	Reviewed and Approved
2/24/2006	1	Technology Drafter	Sent for Approval
2/24/2006	1	CITY ATTORNEY	Reviewed and Approved
2/24/2006	1	Technology Drafter	Sent to Clerk's Office for Council
2/23/2006	1	Technology Drafter	Sent for Approval
2/23/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/23/2006	1	Technology Drafter	Sent for Approval
2/23/2006	1	Finance Reviewer	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	Technology Drafter	Sent for Approval
2/22/2006	1	ODI DIRECTOR	Reviewed and Approved
2/22/2006	1	Technology Drafter	Sent for Approval
2/21/2006	1	Technology Drafter	Sent for Approval
2/21/2006	1	Technology Drafter	Sent for Approval
2/21/2006	1	EBOCO Reviewer	Sent for Approval
2/17/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
2/17/2006	1	Technology Drafter	Sent for Approval
2/16/2006	1	Technology Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT) to enter into contract with the Unisys Corporation for the purchase of a mass storage device, Storage Area Network (SAN) Switch and associated services and support. Purchase of this device will allow the department to consolidate and better manage stored data for various city agencies, while ensuring continued service without interruption. The storage units currently in use are obsolete and not of adequate size to handle current and forecasted data storage. As a Unisys supported product, it will allow for immediate connectivity to the recently acquired Libra system, which processes the city's payroll/personnel, Police and LEADS (Law Enforcement Agencies Data System) applications, replacing four (4) separate disk storage units with one storage unit.

DoT exercised due diligence by completing the competitive process in compliance with Columbus City Code Section 329. As part of this process, the department solicited requests for proposals (RFPs) via the City Bulletin and other various media. Out of this process, notification and bid information was sent to one hundred-ninety three (193) companies, including fifteen (15) M1A, two (2) F1 and one hundred-seventy six (176) REG. A pre-proposal conference was also conducted to provide summary information to potential offerors. An evaluation team, consisting of Dot staff members and a representative of the Equal Business Opportunity Commission Office, was formed.

Through the evaluation process it was determined that two companies, Vion Corporation and Unisys Corporation were selected for further disucssions and interviews. Selection committee analyzed the proposal documents and conducted their preliminary scoring based upon the evaluation criteria. The scores were tabulated, following which Unisys was selected to receive the contract.

Funds for this pu...